As legal goes high-tech, low-tech law firms are going the way of the dinosaurs. In the realm of legal technology, any tool that can automate, expedite and integrate complex processes are a favorite for productive lawyers and successful law firms. You want to keep up, but don’t have time to watch the legal technology trends to find the best match for you and your law firm.
No problem! We have you covered on one of the newer trends in the industry – web capture software and services. So, when looking to collect web content through software or outsourcing it to a service, remember these four important features to ensure you capture content correctly, the first time.
1. Automation Equals Dollars and Sense
The best automation tools reduce or eliminate the low-level (non-billable) tasks. This means that talented attorneys and paralegals spend less time on non-billable tasks and more time on the billable aspects of a case. Many web capture tasks, such as capturing a scrolling website screen, are mundane, time-consuming, and repetitive, but not billable. When you automate these repetitive tasks and use a web capture tool that handles the scrolling for you, it can add up to significant time savings over the course of a year. Any new technology for lawyers that can automate important, but non-billable tasks, is a great investment for both small and large law firms.
2. Integrating Multiple Processes
Specifically for law firm software, ensuring it can integrate with other tools to make processes faster and smoother will eliminate manual work. Good, legal web capture software should integrate with any and all major document management software. Discovery and web capture tools can help law firms improve their processes for collecting online evidence by combining multiple tools to create a seamless and easy evidence collection method.
3. Designed Specifically for Legal Professionals
The legal space is unique so using technology that’s not designed for legal does you a disservice. Using a solution or service that is built with the legal space in mind and supports activities that are exclusive to legal professionals doing research and collecting online evidence will save the most time and provide a more accurate end-goal.
Non-legal web capture tools are not robust enough to capture large amounts of online content such as a lengthy webpage. It’s also been challenging to get that digital evidence admitted in court because of a lack of authentication and supporting metadata. Fortunately, legal web capture tools, such as Page Vault, collect pertinent metadata and maintain a secure chain of custody so that online evidence collected is more likely to be admissible in court.
4. Trusted Tech Companies
In today’s online world, trustworthiness is difficult to come by. Websites and even social media profiles can be spoofed and used to create evidence that isn’t true which is why authentication is critical when presenting online evidence to a court. Courts want to know that the digital chain of custody has not been broken and legal web capture tools can help with that in three ways:
- Provide metadata for all online evidence. IP addresses, time and date stamps, and other technical information support that the data collected was authentic.
- Use a remote server and browser. Captures of web content are more secure made using a browser controlled by a trusted third-party and not made on your own computer or server.
- Produce an accurate output. Non-legal tools can give you pieced or distorted captures of web content that look nothing like what’s on the web. Using a legal tool eliminates this, giving you an easy-to-print PDF file that looks exactly like what you see online.
The Main Takeaway
Legal technology can improve your law firm’s processes for handling cases and collecting web evidence. But if you’re not using web capture tools designed for the legal space that collect important metadata and authenticate the integrity of that data, you’re taking a risk that your online evidence may not be admissible in court.